Rough currency guide
¥106 = US $1
¥197 = GBP £1
See this link for latest rates
http://www.x-rates.com/

Forwarding materials to the hotel
Please send to the following address;

Hotel Okura Tokyo, Attention Tsuchiya Kaname, For the Alphe Workshop, 2-10-4 Toranomon, Minato-ku, Tokyo 105-8416, Japan

Mark your materials "Information materials for conference" and give the insurance value as zero. This will help avoid customs delays and taxes. Check with your courier company that the materials have been delivered successfully before you leave home.
   Make sure that your materials don't arrive more than seven days before the start of the workshop.

Around the hotel
The hotel is near Tokyo's main business districts, government offices and shopping areas and a five-minute walk from Roppongi, a well known area for nightlife in Tokyo.
  A map of the area around the hotel is at www.okura.com/tokyo/info/access.html
Tokyo Station, the main rail station, is 10 minutes away by taxi.

Visas
As of May 2004, Japan concluded general visa exemption arrangements with 59 countries, as shown in the chart at www.mofa.go.jp/j_info/visit/visa/02.html#a
   If your passport hasn't been issued by one of these countries, you will need to visit a Japanese Embassy. Allow at least two months for your visa to be processed.

Itinerary

Wednesday 26 November 2008
17.00 - 19.30: Registration
17.00 - 19.30: Educators set up their tables and stands
17.00 - 19.30: Welcome reception

Thursday 27 November 2008
08:00:             Venue and Alphe Café open - Alphe staff available
09.00 - 13.00: Alphe meetings (30 minutes each)
13.00 - 14.30: Lunch (not included)
14.30 - 17.30: Alphe meetings
19.30 - 23.00: Dinner for all delegates (included)

Friday 28 November 2008
08.00:             Venue and Alphe Café open
09.00 - 13.00: Alphe meetings (30 minutes each)
13.00 - 15.00: Lunch (not included)
15.00:             Clear venue

Making appointments with agents
All meetings are arranged using Meeting Manager. At least four weeks before the conference begins you will be able to view the delegate lists. To access Meeting Manager go to www.hothousemedia.com/mm. Simply enter you username and password (which is the same for all Alphe's) and then select the conference in question. If you have forgotten your username and password use the "Forgot Password". Once in the correct conference environment, select those that you would like to meet and send an email request. If that delegate wants to meet with you they will select an empty appointment slot on your personal agenda and the meeting is arranged and confirmed

Appointments
You will meet dozens of people, so bring a camera and a questionnaire with the main topics you want to cover. Remember, the real work will start when you get home - the follow-up is the most important part of workshopping, so don't let your contacts forget about you.

Events
During Alphe, there will be a complimentary reception after registration on the first night, with drinks available. There will also be a complimentary dinner in the hotel on the day 2.

Wireless
Designated areas around the hotel are equipped with 11Mbps wireless.
Areas offering wireless connectivity include:
-  Main building main lobby & mezzanine
   (fifth & sixth floors)
-  South wing lobby (first floor)
-  Main building banquet lobby (first floor)
-  Executive service salon (main building,
   fifth floor)
-  Terrace restaurant (main building, first
   floor)
-  Camellia corner (south wing, first floor)

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