Alphe Workshop

Workshop Preparation for Educators

The information in the following pages will make sure you have a smooth
and productive trip

Dates:
Venue:

Tel:
Fax:
Web:

1-3rd December 2008
Grand Hyatt Seoul
747-7 Hannam-Dong, Yongsan-Gu
Seoul 140-738, South Korea
Tel: +82 2 797 1234
Fax: +82 2 798 6953
http://seoul.grand.hyatt.com/

Check-in time is 13:00
Check-out time is 12:00 noon.

Rough currency guide
1066 won = US $1
2006 won = GBP £1
See this link for latest rates
www.x-rates.com/

Booking your hotel room
We do this for you, as long as you tell us your arrival and departure dates and times at least twelve weeks before the first day of the event, after which time we can not guarantee a hotel room or our special price for you. The rooms cost KW217,800 including taxes per night for a single and KW242,000 for two people.
   We will confirm your booking by email - you do not need a booking reference number. Cancelling within 35 days of the event will mean a charge of one night's accommodation.

Forwarding materials to the hotel
Please send to the following address;

Grand Hyatt Seoul
747-7 Hannam-Dong, Yongsan-Gu
Seoul 140-738, South Korea
Attention Jul-Il Kim, For the Alphe Workshop

Mark your materials "Information materials for conference" and give the insurance value as zero. This will help avoid customs delays and taxes. Check with your courier company that the materials have been delivered successfully before you leave home. Make sure that your materials don't arrive more than seven days before the workshop starts.

Visas
With a valid passport and an onward ticket, all visitors - except for 30 countries not recognized by South Korea - can stay for 30 days without a visa. Some countries have signed special visa-exemption agreements with Korea allowing visitors from those countries to stay up to 90 days visa-free, including nationals from Canada, Australia and Hong Kong.
   Korea has visa exemption arrangements with most countries, as shown in the list at http://www.mofat.go.kr/en/visa/e_visa.mof
   If your passport hasn't been issued by one of these countries, you will need to visit an Embassy for a visa. Allow at least two months.

Itinerary

Monday 1st December 2008
17.00 - 19.30 Registration
17.00 - 19.30 Educators set up their tables and stands
17.00 - 19.30 Welcome reception

Tuesday 2nd December 2008
08:00             Venue and Alphe Café open - Alphe staff available.
09.00 - 13.00 Alphe meetings (30 minutes each)
13.00 - 14.30 Lunch (not included)
14.00 - 17.30 Alphe meetings
19.30 - 23.00 Dinner for all delegates (included)

Wednesday 3rd December 2008
08.00             Venue and Alphe Café open
09.00 - 13.00 Alphe meetings (30 minutes each)
13.00 - 15.00 Lunch (not included)
15.00             Clear venue

Making appointments with agents
All meetings are arranged using Meeting Manager. At least four weeks before the conference begins you will be able to view the delegate lists. To access Meeting Manager go to www.hothousemedia.com/mm. Simply enter you username and password (which is the same for all Alphe's) and then select the conference in question. If you have forgotten your username and password use the "Forgot Password". Once in the correct conference environment, select those that you would like to meet and send an email request. If that delegate wants to meet with you they will select an empty appointment slot on your personal agenda and the meeting is arranged and confirmed

Appointments
You will meet dozens of people, so bring a camera and a questionnaire with the main topics you want to cover. Remember, the real work will start when you get home - the follow-up is the most important part of workshopping, so don't let your contacts forget about you.

Events
During Alphe, there will be a complimentary reception after registration on the first night, with canapes and drinks available. There will also be a complimentary lunch on the last day, to wind up affairs in a convivial manner.

Hotel services
Grand Hyatt Seoul offers a wide range of services and facilities that include one of the most impressive recreation centres in north Asia, Club Olympus. With its expanded poolside recreation area and tennis courts, impressive facilities and soothing atmosphere.

Internet access
All guest rooms are equipped with high-speed Internet access. Rooms are fitted with 220 volts at 60 cycles. Electric plug adapters and power transformers are available from Housekeeping.

Mobile telephones
Most mobile telephones (GSM) do not work in Korea. They operate CDMA (3G) services. However, mobile phones can be hired, quite inexpensively, at the Airport in the arrival lounge and you can put your own sim card into them.

Around the hotel
Seoul, the capital of South Korea, is set on the Han River that runs across the central part of the Korean Peninsula. A modern, bustling city, Seoul still retains many glimpses of its ancient past in the form of royal palaces, museums, pagodas and traces of the ancient walls.
   Served by Incheon International Airport, 62 kilometres from the city, and Gimpo Domestic Airport, just 25 kilometres away, Seoul is encircled by mountains with Namsan (South Mountain) in the centre. The city is dotted with relaxing parks, including the nation's largest park complex, Seoul Grand Park, which contains Seoul Zoo, Seoul Land Amusement Park and the botanical garden. Seoul Tower, which soars above the densely clustered pine trees on the summit of Namsan, is located in Namsan Park and houses the Aquarium and Ocean Life Museum.
   Seoul's museums reflect Korean culture, both traditional and modern, and many of them are in the central district of Jung-gu. Namdaemun (South Gate) market is a bustling market place with rows of stalls that sell virtually everything while Itaewon is a renowned shopping and entertainment area. For more upmarket shopping, Apgujung-dong is the area to find the world's top fashion houses, fine restaurants and entertainment centres.

Getting to the hotel
KAL Limousine Bus ( Incheon Int'l Airport - Grand Hyatt Seoul ) The KAL airport limousine bus, operated by Korean Air, provides comfortable coach limousine transportation between the airport and Grand Hyatt Seoul. The trip between Incheon International Airport and hotel takes about 80-90 minutes and operates on a schedule with departures every 20-30 minutes. Tickets may be purchased at the KAL Airport Limousine Bus counter outside customs or at the front desk at the hotel.
    Bus line # : 2 Airport Bus Stops: Outside Exits 4B & 11A Bus Route : Incheon Int'l Airport - Holiday Inn - Seoul Railroad Station - Hilton - Grand Hyatt Seoul Hotel Bus Stop : Outside Hotel main entrance Ticket Price : KRW13,000 (one way)
   Taxi Taxis are available 24 hours a day. Taxi fares will vary according to type of taxi and route, but will range from approximately KRW45,000 for regular taxis to KRW65,000 for deluxe taxis(black colour).
   Charter Limousine Service The hotel can arrange chauffeured limousine services for airport pick-up and drop-off's, through Hertz Rent-a-Car. Hertz Rent-a-Car Desks are located on the Arrivals Level of the airport in front of Customs Hall Exits A & F. English speaking Hertz personnel are on duty to provide assistance. Reservations can be made through the hotel's Reservation.

Fare :
Incheon International Airport: KRW110,000 (Pick-up) / KRW100,000 (Drop-off)
Gimpo Airport: KRW70,000 (Pick-up) / KRW60,000 (Drop-off)

Driving Directions

From Incheon International Airport, exit the car park and follow the signs to the Incheon International Airport Expressway
The Incheon International Airport Expressway will lead you to Olympic Expressway (88)
Take the Expressway east towards the Olympic Stadium, following the signs for the Banpo Bridge
Cross the Banpo Bridge
Head towards City Hall and turn right at the light at Gyeongridan-gil
Go all the way up the hill and turn right at the top into the Grand Hyatt Seoul

Getting around
Taxi cabs in Seoul are safe and clean, and are available at taxi ranks or can be flagged down on the street. A free interpreting service is provided by all taxis if you need to relay directions to the driver and do not speak Korean.
There are two types of taxis: General and Deluxe. General taxis are usually grey or white with a basic fare of W1600, increasing by W100 according to time and distance, with an additional surcharge of 20% after midnight. Deluxe taxis are black with a basic fare of W4000, increasing by W200 according to time and distance. Deluxe taxis do not have an additional surcharge after midnight and accept credit card payments.

Subway
Seoul's extensive subway system is functional, safe, clean and easy to find. Fares range from W600 and W1500 depending on zones and trains run until midnight. Signs, maps and announcements are in Korean and English and all subway stops connect with buses, taxis, major malls and office complexes.

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